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Monday, August 2, 2010

Special Event Basics

You harvest what you plant, whether good or bad.- Proverbs 14:14 (CEV)


You probably have heard it expressed one way or another. It may have been a teacher in your early years or one of your first supervisors when you started working as a kid. Even your pastor or a guest preacher probably sermonized it into a three-point sermon with alliteration and all.


You reap what you sow.
It makes sense. It really starts to make even more sense when you start looking at the results from your special events. You have to look at what you do in the early planning stages as the seeds for the fruitful results for what you can potentially get out of your special event when everything is said and done.


Collaborate
Don't try to do everything yourself. If you are part of a mega-church or a network of local churches, work with others to get your event running smoothly. Work with them on a timeline and recruiting volunteers as well as promoting the event.


Coordinate
Schedule and set up your event, taking everything into account. Think about vendors, trash, recycling barrels, and all that may be involved with the event. Coordinate with the fire department, police department and city zoning/ special event permits. The last thing you want is to have your event shut down because you didn't take care of the little things.


Communicate
Use social networking like Twitter, LinkedIn, and Facebook. Walk the block and pass out fliers and invitations. Email your congregants and past guests and visitors. Get the word out to your team and volunteers. Make it known what you are doing and why you are doing it.

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